HR & Admin Executive

• Provide general HR administrative support
• Ensure accuracy and timeliness OT calculation and leave record administration
• To administer the door access card registration and record keeping
• To maintain and monitor the annual medical fees claim for the staff
• To verify all the HR & office related invoices prior approval and payment
• Assist in interview arrangement and onboarding arrangement for new hires
• Provide support for HR-related activities including but not limited to orientation, company’s events, monthly birthday celebration for the staff for the new employee
• To monitor the out-sourced cleaners and ensure office and pantry cleanliness and
• Check and ensure pantry’s appliances (fridge, water dispenser, microwave oven etc) are in good working condition
• Ensure sufficient supply of pantry items (coffee, tea, etc)
• Maintain the orderliness of meeting rooms – ensure markers/pens are functioning and stationery sufficient at all times
• Ensure faulty lights, malfunction equipment, etc are attended to and repaired promptly
• Printing of envelops and letterheads and ensure compliance with corporate guidelines
• Order of office supplies and maintain inventory of stock (ie stationery, copier paper and copier machine supplies)
• Provide general support as and when required (eg, corporate functions)
• Answer telephone, screen and re-direct calls. Take and relay messages promptly
• Allocate telephone extensions for office, and update telephone directory
• Mails sorting & distribution and posting of outgoing mails
• Handling courier services
• To perform other general administrative tasks assigned by superior

Job Requirements:

• Computer literate – Microsoft skills in Excel and Words
• Ability to work independently and to multi-task
• Possess a positive attitude and resourceful
• Proficient in both written and spoken English and Bahasa Malaysia, ability to speak Mandarin would be an added advantage
• Possess at least Professional Certificate / Diploma in Human Resource / Business Studies/Administration or related field
• Minimum 3 years and above experience in similar capacity preferred